Library reminder notice

These are required by the Circulation module if the automated overdue system is to be implemented. The Reference Data here provides the text of each individual overdue notice, for example, a first, second and final overdue notice.

Recall notices are also created here. Do not configure any example notices and run them, as these would be overwritten with a new copy of the example when a future OLIB upgrade is applied.

Click on the copy to display full details and Modify Record. Notice No. Set the Notice Type to Overdue Notice.

library reminder notice

UsersMedia Type s are also not used for Overdue Notices. In the Notice Text change the contents to specify the text and punctuation you wish to include in the email to the users. This is using the same syntax as is used for configurable export formats to define the main body of the email. If you only want the text to be included if the field itself contains data, surround the OLSTF tag and associated text with the appropriate hash tag combination:. Please either renew them or return them to the library immediately.

Fines are accruing on them on a daily basis, so the longer you leave it the more you will have to pay. Remember to also complete librarian's name and position, and location name where indicated. The example above contains HTML tags so that the email is properly formatted and reads as follows:. Dear Mr Smith. According to our records, the items listed below which are currently on loan to you are overdue.

Librarian job title. In From Address enter a valid email address, e.

library reminder notice

In Transmit Type set to To user's email address for the notice to go to the email address in the User's record. This means you can send overdue notices to yourself, for Users who do not have an email address; they can be printed and posted off to the user. This can be used if you want notices to always go to a member of staff, e. Alternatively, you can set the Transmit Type to To user's supervisor for the notice to go to the Supervisor rather than the user who has the items.If you run a business or are in charge of collecting payments from customers, then you know how challenging it can be to get people to pay what they owe.

This is where an overdue payment reminder letter can be one of the best tools in your payment collection toolbox. This type of letter is fairly straightforward: it notifies the customer that they are overdue on a bill and need to make a payment. Instead of having to make a phone call, which can be very uncomfortable, this letter is a much more polite way to remind your customers a payment is overdue.

This includes doctors, lawyers, loan companies, and any business that allow customers to pay in installments. The best part about these letters is that they can be used over and over again. The key for these letters to be effective is by how they are written. First, the letter must be polite. Remember, this is a reminder that a payment is overdue. Keep the tone of the letter friendly, but at the same time professional. Further, key information must be included in order for the letter to be effective.

Some of this information includes; amount owed, the due date is past, how much longer the customer has to pay until further action is taken, and methods of payment you accept, like checks, credit cards, and cash. All this information must be very clear and concise so the customer can understand both why they are receiving the letter and how they can rectify the situation. The information they need to make their payment must be very straightforward. We have samples of overdue payment reminder letters that you can use as a template to fit your own business.

Table of Contents. You may also like. Past due Letter Samples. Collection Letter Samples. You May Also Like. Sample Rental Termination Letter. Donation Letter Templates for Fundraising.You can review your selected extension activities and library information. Please click "My Setting" to check or update your setting. Owing to improvement work of the library system, all online services will be suspended from a.

During the suspension period, the telephone renewal system Tel: or is still available for renewal of borrowed items or enquiry of borrowers' account. We apologize for any inconvenience caused.

During the period, public libraries will continue to provide online services such as e-Books and e-Databases. Overdue fines will not be generated for late return of library materials, due date of reservation pick up will be extended and the maximum number of renewal will be increased accordingly.

Please refer to the Details. Skip to content. My Account Change password logout. Enter search keyword s. Show Password. Library Name Date Content. Improvement Work of the Library System. Then click Login. Select My Account and then click Contact Information. Enter your email address in the box provided and click Save. Overdue Alert 1 day after the due date iii. First Overdue Notice 15 days after the due date iv. Hold Awaiting Notice 1 day after the hold is filled v. Hold Unavailable Notice 1 day after the hold is cancelled vi.

To change the email address, delete the old email address in the box of Correspondence Addressenter a new email address and double check if "Email" is selected as your Notification Preference before clicking Save. Readers should regularly check their email accounts to ensure that the accounts are operating normally and have spaces for incoming emails.

library reminder notice

The HKPLs accept no liability for any problems arising from the failure of the readers to receive library notices via their registered email addresses. Due Date Reminders and Overdue Notices are issued to remind readers to return the library materials they have borrowed.

All loan items must be returned to the library within 14 days after the day of borrowing. For enquiries, please call during office hours. Last Revision Date:.By default, letters sent by Alma are retained indefinitely. The table lists letters and the number of days the letter is retained before auto-deletion.

Print Slips Ful Citation Slip Letter A slip that is printed out by library staff of a reading list citation so that the item can be retrieved from the shelf. Ful Citations Slip Letter A slip that is printed out by library staff of all course reading list citations so that the items can be retrieved from the shelf.

Ful Transit Slip Letter A slip that is printed out by library staff that is added to an item when it is sent from one place to another. You can add overdue and lost loan warning profiles to an institution or library. These profiles determine the criteria by which the system sends overdue warnings for loans.

The warnings do not affect the loan status; they inform the patron of the number of days upon which the loan is considered lost. A single overdue or lost item notification per notification type may be sent to the patron listing all of the patron's overdue or lost loans. You can configure 5 types of notifications and their corresponding letters. After configuring the notification types, you then configure the profiles that will trigger these notification types.

For example, a first notification may be sent after one week, followed by a second, third, fourth and fifth notification every 3 days. The profiles can be configured for each library, and may additionally also create blocks or additional fines. This notice is sent to undergraduate students only, and is sent 5 days after the due time. Different rules may be set for additional notices, depending on the owner, the type of material, its location, and the borrower.

Overdue Notices and Reminders

Alma can send notifications and block patrons for short term loans. Short term loans are any loan defined in minutes or hours. Configuration, customization What configuration options are there related to overdue notices?

Any number of rules may be defined. The table allows for configuring rules related to loan status, user group, library and location, item policy, material type.

If f the Notification only checkbox is checked, then an overdue notice will be sent out. If the Active box is checked, then the item that matches the parameters in the rule will be declared lost, and a lost loan notice will be sent to the patron. Can notices be customized? Notices and forms can be customized at the institution level and inherited by all libraries. The customizations may include changes to the style, the addition or subtraction of information sent to users, and so forth. The delivery schedule of notices can also be configured:.

Can patrons 'opt out' of receiving notices?

SharePoint 2013 Contracts Reminder Workflow

Alma supports the option of allowing patrons to 'opt-out' of receiving certain library notifications. This can be defined at the individual patron level, or groups of patrons by SIS feeds or bulk user updates. A configuration table defines the notices that it will be possible to opt-out of. For example, in the table below, patrons will not be able to opt-out of receiving overdue notices.Teachers Pay Teachers is an online marketplace where teachers buy and sell original educational materials.

15+ Payment Reminder Letter Templates – PDF, Google DOCS, Apple Pages

Are you getting the free resources, updates, and special offers we send out every week in our teacher newsletter? All Categories. Grade Level. Resource Type. Log In Join Us. View Wish List View Cart. Results for overdue library book notice Sort by: Relevance.

You Selected: Keyword overdue library book notice. Grades PreK. Other Not Grade Specific. Higher Education. Adult Education. Digital Resources for Students Google Apps. Internet Activities. English Language Arts. Foreign Language. Social Studies - History.

History World History. For All Subject Areas. See All Resource Types. Fun Stuff Handouts Other Posters. Printables Professional Development Professional Documents. Overdue Library Book Notices. Get those Library books back with the help of these Overdue Book Notices! They look great printed on brightly coloured paper, and are easy for students and parents to see.You can review your selected extension activities and library information.

Please click "My Setting" to check or update your setting. During the period, public libraries will continue to provide online services such as e-Books and e-Databases. Overdue fines will not be generated for late return of library materials, due date of reservation pick up will be extended and the maximum number of renewal will be increased accordingly. Please refer to the Details. Skip to content. My Account Change password logout.

Enter search keyword s. Show Password. Library Name Date Content. Special Notice. Then click Login. Select My Account and then click Contact Information. Enter your email address in the box provided and click Save. Overdue Alert 1 day after the due date iii. First Overdue Notice 15 days after the due date iv. Hold Awaiting Notice 1 day after the hold is filled v. Hold Unavailable Notice 1 day after the hold is cancelled vi.

To change the email address, delete the old email address in the box of Correspondence Addressenter a new email address and double check if "Email" is selected as your Notification Preference before clicking Save. Readers should regularly check their email accounts to ensure that the accounts are operating normally and have spaces for incoming emails.

The HKPLs accept no liability for any problems arising from the failure of the readers to receive library notices via their registered email addresses. Due Date Reminders and Overdue Notices are issued to remind readers to return the library materials they have borrowed. All loan items must be returned to the library within 14 days after the day of borrowing.

Sample Request Letter – Return Overdue Books and Materials

For enquiries, please call during office hours. Last Revision Date:.All KU Libraries locations are currently closed. All library users are responsible for keeping track of due dates and times for materials and equipment checked out from the University of Kansas Libraries. Library staff should report the due dates and times when library materials are checked out. If the borrower has questions or does not understand the information provided, please ask questions before departing from the service desk.

The KU Libraries send a variety of library notices as a courtesy. Failure to receive a notice does not remove the borrower's obligation to return materials on time or to pay charges incurred. The library uses email as the primary delivery method for all library notices. If the person who receives the notice is not the intended recipient, that person is not authorized to read, retain, copy, disseminate, distribute, or use the notice or any part thereof. The unintended recipient of a library notice should contact the Circulation Business Specialist immediately with an email message to libfines ku.

Long-term loans are used for the Libraries' monographic book collections, for infrequently published bound journals, and for circulating materials from the Library Annex. Eligible items can be renewed online by eligible borrowers in good standing. Short-term and Course Reserve loan periods range from 2 hours to 2 weeks and apply equally to all borrower groups. These loan periods are used for Course Reserve materials, library equipment including laptops, headphones, calculators, keyboards, etc.

Most Short-term and all Course Reserve items cannot be renewed online. Eligible borrowers are currently enrolled students, currently employed faculty, staff, and affiliates, and individuals with non-expired KU Library Borrower Cards. Read more about these notices and borrower responsibilities when receiving one or more library notice. A Courtesy Due Notice is sent prior to the due date for the items checked out. This notice allows library borrowers the opportunity to return or renew items before overdue or lost item charges are incurred.

For items checked out for 7 or 14 days, the Courtesy Due Notice is sent 4 days before the due date. For items with 6-week or 6-month loan periods, the Courtesy Due Notice is sent 7 days before the due date.

Courtesy Due Notices are not sent for items checked out for less than 7 days. Library borrowers should be certain to understand the due date and time before leaving the service desk where the items were checked out. Time due information for library materials and equipment may be reviewed via My Account.

Items checked out for 2 weeks or less will incur overdue charges as soon as the due dates and times expire. Items with 6-week or 6-month loan periods must be renewed or returned within 30 days of the due date to avoid lost item replacement charges. ILL Interlibrary Loan items borrowed from another library, regardless of the loan period, cannot be renewed online.

The Item Available Notice is sent when a requested item becomes available for checkout and is on the Hold Shelf at the designated deliver to or pick up location. Items available may also be reviewed through My Account. A Notice of Fine or Fee is sent when recall, overdue, damage, returned check, or lost item charges have been incurred.

This notice itemizes all charges accrued since the last notice and reports any previously unpaid balance without item details. Effective August 20,only the cost of items declared lost and returned in good condition will be forgiven; the processing fee and maximum overdue fine will remain payable. For long-term loans checked out for 6 weeks or 6 months and many short-term loan items checked out for two weeks or less, the Overdue Notice is sent the first day an item becomes overdue; a second Overdue Notice is sent again when an item becomes 14 days overdue.

For Reserve and Equipment loan items, the Overdue Notice is sent the first day the item becomes overdue; two additional overdue notices are sent at 2 and 4 days after the due date and time. The Overdue Notice reports the library items that are checked out to the borrower and now overdue; in some cases items are incurring overdue fines. Items checked out for 2 weeks or less short-term, reserve, and equipment loans are now incurring overdue fines; the fines will be calculated and billed when the items are returned or declared lost at 30 days overdue.

Course reserve and equipment items are declared lost at 10 days overdue.

Items checked out with loan periods of 6 weeks or 6 months must be renewed or returned within 30 days to avoid lost item charges.

If the borrower has questions or needs assistance, contact the Circulation Business Specialist with an email message to libfines ku. The Recall Notice means that an item has been requested by another borrower. This notice is issued on the same day or the day after a recall is requested.